How Vacha Works
From first ring to confirmed booking — fully automated in minutes.
Call Comes In
Any channel, any hour
AI Qualifies Lead
Smart questions, real intent
Books Appointment
Synced to your calendar
You Get Notified
Lead details, ready to go
< 30 sec
Average answer time
85%
Call-to-booking rate
24 / 7
Always available
Built for how pros actually work
Every capability is designed around the real workflows of home service businesses — so Vacha fits right into your day.
AI Call Answering
A natural-sounding AI receptionist picks up every call 24/7 — greeting callers, understanding their needs, and handling the full conversation so you never lose a lead to voicemail.
John Davis
+1 (555) 847-2091 · Incoming Call
AI Text & WhatsApp
Respond instantly to SMS and WhatsApp messages, any time of day. Vacha handles the full thread — from first inquiry to confirmed booking — without any manual effort.
Sarah Miller
WhatsApp · +1 (555) 210-4433
Smart Lead Qualification
Vacha asks the right questions during every conversation — service type, urgency, budget, location — and builds a complete lead profile with an AI summary before you ever pick up the phone.
Lead Profile
Qualified via call · 4 min ago
James Turner
+1 (555) 374-9910
AI Summary
James needs a full water heater replacement ASAP — current unit is leaking. Budget confirmed at $1,200–$1,800. Ready to book today.
Service
Water Heater
Urgency
Emergency
Budget
$1,200–1,800
Source
Google Ad
Instant Booking
Appointments land directly in your calendar. Vacha checks your real-time availability, picks a slot, and sends the customer a confirmation — no back-and-forth, no double-bookings.
Schedule — Thursday, May 23
Synced · Google Calendar9:00 AM
David R.
HVAC Inspection
11:00 AM
Linda K.
Furnace Repair
2:00 PM
Open
4:00 PM
James T.
Water Heater
Just booked by AIConfirmation SMS sent to James
24/7 Availability
On the job, with family, or asleep — Vacha never takes a break. Every lead is captured and every message answered the moment it comes in, around the clock.
Qualified & follow-up scheduled
Quote sent, appointment booked
Emergency flagged, on-call notified
Appointment confirmed for 10:00 AM
Price Estimates
Vacha shares accurate price ranges from your service catalog mid-conversation, so customers arrive informed and ready to commit — reducing back-and-forth after the call.
Price Estimate
Sent via SMSEmergency Detection
Vacha instantly recognizes emergency keywords, escalates the lead to Priority 1, notifies your on-call tech, and confirms an ETA to the customer — all in under 10 seconds.
Emergency Detected
Gas leak reported — Brian C. · 2 min ago
Response Timeline
Emergency keyword detected in call
0:03Lead flagged as Priority 1
0:04On-call technician Mike notified via SMS
0:05ETA of 20 min confirmed to customer
0:07Dispatch confirmed
PendingIntegrated CRM
Every call, text, and conversation is logged automatically with AI summaries, lead scores, and full transcripts — giving you a complete pipeline view with zero manual data entry.
Lead Pipeline
James Turner
Water Heater
95
score
Sarah Mitchell
AC Tune-up
88
score
Carlos Rivera
Electrical Panel
72
score
Lisa Park
Drain Cleaning
61
score
Trusted by Home Service Pros
See how Vacha is helping service professionals across the country grow their businesses.
Vacha has been a game-changer for my business. I used to miss 3-4 calls a day while on jobs. Now every call gets answered and I'm booking 40% more appointments. Best investment I've made.
The AI sounds so natural, customers don't even realize they're not talking to a real person. It qualifies leads better than my old receptionist and works 24/7. Revenue is up 60% in 3 months.
I was skeptical at first, but Vacha proved me wrong. The system handles emergency calls perfectly, books appointments into my calendar automatically, and even gives price estimates. Can't imagine going back.
My customers love the instant response. No more playing phone tag. Vacha captures all their details and I show up to jobs fully prepared. My close rate has never been higher.
The ROI is insane. For the cost of a few hours of labor, I get 24/7 coverage. Vacha has helped me land evening and weekend leads I would have completely missed before. Highly recommend.
Setup took less than an hour. The system learned our services, pricing, and availability. Now it handles calls better than we ever could. The detailed lead notes are incredibly helpful.
Let's Talk
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